Event Coordinator
We are seeking a detail-oriented and dynamic Event Coordinator to join our team on a temporary basis, covering maternity leave from mid-January 2025 through June 2025. This hybrid role requires on-site presence every Thursday and involves managing various corporate and special events.
Location: Hybrid (on-site every Thursday) Lancaster, CA
Schedule: Monday to Friday, 8:00 AM - 5:00 PM
Key Responsibilities:
- Event Logistics Coordination: Organize accommodation, transportation, facilities, catering, signage, special needs arrangements, printing, and event security.
- Event Planning Support: Assist in planning and executing programs, projects, and events for the organization.
- Venue and Services Management: Secure and prepare facilities, manage contracts and insurance, and arrange transportation, catering, excursions, and travel itineraries for events and trips.
- Creative Event Development: Collaborate on event ideas and artistic contributions for staff, student, and corporate events.
- Cross-Department Liaison: Serve as the main point of contact between organizational departments to ensure smooth implementation of programs and events.
- Reporting: Track and create detailed reports, charts, and graphs for special events, submitting them to management.
- Process Improvement: Participate in team meetings to propose and implement process improvements to enhance participant experiences.
- Customer Support: Address internal and external inquiries related to special events and programs.
- Data Management: Maintain accurate employee data and update organizational systems and personnel files.
- Administrative Duties: Perform other administrative tasks as assigned.
Qualifications:
- Education: High School Diploma or GED (required).
- Experience:
- 1-2 years in Corporate or Special Events, including industry training (required).
- 1-2 years in a professional business setting with public interfacing experience (preferred).
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications.
